Note from Kuehne+Nagel

Very soon, we’ll be asking all Kuehne+Nagel suppliers to invoice us for free via Tradeshift E-invoicing, giving you more insight into the progress of your invoices and ensuring you get paid on time. Tradeshift is a free platform for business interactions that integrates with popular accounting systems and has a fast web interface to make the process easy.

From a date to be advised soon, Tradeshift E-invoicing will be the only way for you to submit invoices to Kuehne+Nagel, either through the online web interface or by integrating it straight into your accounting software. Setting this up costs you nothing and should only take a couple of minutes.

Yours faithfully,

Thomas Gomas
Head E-Invoicing Project Implementations
Corporate Financial IT
Kuehne + Nagel Management AG, Switzerland

Benefits of e-invoicing with Tradeshift

Tradeshift increases invoicing accuracy, and improves visibility to the payment process and status through an easy-to-use web-based platform

1. Easy Setup

  • No installation of hardware or software required.
  • Supports both manual and highly-automated options allowing suppliers to submit invoices from within existing billing software.

2. Real-time Monitoring & Communication

  • Check the status of invoices with real-time updates in your browser or mobile app.
  • Confirm invoice receipt -- no delays due to missing information or lost paper invoices.
  • Communicate and attach supporting documents directly from within Tradeshift.

3. Always Free

  • No setup fees, transaction fees, or service charges.
  • Invoice other customers through the Tradeshift network at no charge.

4. Public Profiles & Network

Promote your business, products and services to the fastest-growing network of connected companies. Get a modern web presence easily and efficiently.


SHould somebody else be reading this?

If you received electronic invoicing activation emails from Tradeshift and wish to get these emails to someone else in your organization, please fill out the form below:

Thank you for your message you will be contacted by Tradeshift in several days!

getting started with Tradeshift

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STEP 1: Create Your Tradeshift Account

Getting started is easy.

  1. Check your Inbox for an activation email and click the green button.
  2. Follow the on-screen instructions to create your account.
  3. Submit the completed online form.
  4. You will receive an email from Tradeshift with your temporary password.
  5. Log into Tradeshift using the temporary password.
  6. Change your password.
Create your account


Step 2: Connect with K+N

After completing Step 1, you will receive a connection request email from Tradeshift on behalf of K+N.

  • Accept the connection request.
  • Connection requests also appear inside the Tradeshift web application and can be accepted from there.
  • Click here to learn about connecting to your other customers through Tradeshift.
Connect with your customer

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Step 3: Choose your sending method

There are several ways to upload invoices to Tradeshift. If you are only sending a small number of invoices, the web portal may be your best option. However, if this is too time consuming, you can achieve greater degree of automation by integrating with Tradeshift directly.


Automated options

Tradeshift step3

File transfer

Popular transfer protocols like SFTP or FTPS are a simple way to transfer your invoices to your account on Tradeshift.
API unlocks the full functionality of Tradeshift.


Step 4: Choose file format

(automated options only)

Tradeshift supports a wide range of formats. If your accounting software exports invoices in one of the Tradeshift-supported formats, you can upload them to Tradeshift for free without having to change the original format.

Click one of the supported formats to download a zip file package that contains the following:

1. A readme file with a short introduction to mapping.

2. A master spreadsheet defining Tradeshift canonical business elements, business descriptions, code lists, etc.

3. The format-specific spreadsheet defining the mapping from the specific format to the canonical business elements.

4. A set of example files with comments.

Request an example file

Before moving forward with your integration, Tradeshift strongly recommends you review the zip package for your file format.

To request an example file, complete the following fields and click Submit. The Tradeshift support team will email the file to you.



Step 5: Invoicing K+N

After settling on the dispatch method and file format, and having created the possible integration, you are ready to start sending to your customer.

Currently, your customer uses Tradeshift for the following:

  • Inbound invoices (invoices sent from suppliers)
  • Inbound credit notes (credit notes sent from suppliers)
  • Outbound invoice statuses (on invoices sent from suppliers)
  • Outbound credit note statuses (on credit notes sent from suppliers)
  • Business firewall validation rules and error messages

It is important to note that there is a lot of functionality available on Tradeshift that is currently not used by your customer, including:

  • Reception of documents outside the scope of invoices and credit notes
  • Comments on invoices (available in the comments thread above sent invoices)

Business firewall

Your customer has implemented a number of validation rules on the Tradeshift platform, helping it receive all the information required to process invoices quickly and efficiently.

Validation rules

The validation rules implemented by your customer are listed below:

Invoice date: In order to stop back-dating of invoices, your customer has implemented a “static validation rule” on Tradeshift, meaning that the invoice date on the invoice must be no more, or no less than 7 days from the current date.

KN File Reference ID and the KN PO Number: All invoices sent via Tradeshift must contain either a File Reference ID, or a PO Number. These numbers should be issued to you by your KN representative at the time of order placement. These numbers can be provided once at the invoice header level, or, on all lines of the invoice.

The File Reference ID is a “static validation” requiring a value that is comprised of 12, 14, 16 or 17 alpha-numerics, dots or dashes. The PO Number is a “dynamic validation” which requires an exact match to a an open and valid PO number. Tradeshift validates this against a real-time data feed received from your customer.

Person Reference: while the Person Reference is not a mandatory field for your customer on Tradeshift, its presence is preferred as it can greatly assist the speed of processing in some instances. If you choose to provide a value in the Person Reference field, this value will undergo a “dynamic validation” against a list of your customer’s pre-approved employees that are authorized to receive invoices in that specific legal entity. The format of the field is also specific, and must follow one of the two following formats: “firstname.lastname@your-customer.com”, or, “firstname.lastname”

Branch / Centre ID: while the Branch / Centre ID is not a mandatory field for your customer on Tradeshift, its presence might be required in some exceptional cases.. If you provide a value in the Branch / Centre field, this value will undergo a “dynamic validation” against a list of your customer’s pre-approved Branch / Centre ID’s.

Credit notes: all credit notes must contain the referenced invoice number. For automated senders, the canonical element is “CreditNoteInvoiceID”.

Additional information

Please notice that in some countries there might be additional requirements due to local legislation, e.g. relating to payment references, etc. If you are unsure of which validation rules apply to you, please contact your customer's local representative.

Further to this, it is important to note that there are some “standard fields” on typical invoices that your customer does not receive from the Tradeshift platform (not visible in the web interface, and simply ignored in the case of EDI files); they are:

  • Invoice due date: invoices will always be paid based on the previously agreed terms and conditions, as stipulated in your supplier agreement, and therefore are not necessary within the individual invoice.
  • Payment details: invoices will always be paid, based on the payment details that your customer has registered within its financial system. If you need these changed, then you should contact your customer directly.


Visit Tradeshift Support Center

Browse Tradeshift's full FAQ or visit the forum to answer any questions you might have about E-Invoicing, Compliance, Integration and more

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