One year of e-Factura: What Romania’s e-Invoicing system means for global and high-growth businesses

If you’re an international company expanding into Romania, or a high-growth firm launching local operations, e-Factura will be a structural part of doing business

By Ioana Ploesteanu, Product Marketing Manager, Tradeshift

Romania’s mandatory e-invoicing platform, e-Factura, marked its first full year in operation in July 2025. 

Initially launched as a compliance requirement, the system has quickly become an integral part of how business gets done. For companies planning to expand into Romania or for fast-scaling firms working with Romanian entities, e-Factura readiness is essential infrastructure.

With Tradeshift already supporting integration with e-Factura, international and high-growth businesses can meet compliance requirements from day one while unlocking automation benefits that go well beyond local rules.

👉 France is moving full steam ahead with its 2026 e-invoicing and e-reporting mandate, and if our latest compliance webinar made anything clear, it’s that businesses need to start preparing now.

A year of e-Factura: What’s changed and what’s Working

A 2025 study by Profluo, cited in Business Review, found that 82% of Romanian companies adopted automation tools to manage e-invoicing. These companies are already seeing results: invoice error rates dropped by 36%, and clearance times improved by 31%.

While most businesses found the transition useful, it wasn’t entirely smooth. According to the study, 88% of respondents acknowledged that the system is valuable and necessary, but 55% described the adoption process as manageable but still challenging, particularly for companies that had already digitalized their processes or worked with external vendors. 

Additionally, 18% of businesses reported facing significant difficulties during the transition.

These insights show that although Romania’s business community is largely onboard, integration and usability still vary across industries and company sizes. For foreign businesses entering Romania, this makes proper implementation even more important, especially when aligning local requirements with broader finance operations.

How e-Factura works, and why it matters

Unlike decentralized invoice exchange systems such as Peppol, Romania uses a clearance model. 

Every invoice must be submitted in UBL 2.1 XML format, digitally signed, and sent to the government’s Virtual Private Space (SPV) portal. The Ministry of Finance reviews and validates each invoice in real time. Only once that approval is granted can an invoice be considered legally issued.

Romanian law also requires companies to retain all e-Factura data for 10 years, ensuring full traceability for audits and tax inspections.

This structure gives Romanian authorities deep visibility into business transactions while reducing the risk of fraud and tax evasion. For businesses, it introduces a higher compliance burden, but also creates opportunities to automate and optimize invoice management.

Why global and scaling businesses should prioritize compliance now

Companies that are entering Romania for the first time, launching a local subsidiary, or onboarding Romanian suppliers need to be e-Factura-ready from the start. Waiting to integrate can slow down your operations, strain partner relationships, or result in non-compliance.

Romanian businesses now expect electronic invoicing to work flawlessly. Delays or manual processes not only affect your bottom line but also undermine trust with local partners. Getting set up properly is a signal that your company is serious about operating at scale and following the rules.

👉 Check out our global e-invoicing compliance coverage. We offer compliance as a service in 60+ countries and compliance with clearance requirements in 12 countries.

How Tradeshift simplifies e-Invoicing in Romania

Tradeshift is built for environments like Romania, where compliance is both technical and operational. Here’s how we help:

Integration with SPV platform: Tradeshift connects directly to the Romanian Ministry of Finance, allowing real-time invoice validation without extra development work.

Automated formatting and signing: Your invoices are automatically converted to UBL 2.1 XML, digitally signed, and submitted for clearance – all within the Tradeshift platform.

Compliant archiving: Invoices are stored securely in accordance with Romania’s 10-year retention rule, so you’re always prepared for audits.

Global invoicing, one system: Tradeshift enables invoicing in Romania and other countries from a single platform, with no need to manage different local solutions.

Fast implementation: Whether you’re entering the market or expanding operations, Tradeshift makes it easy to become fully compliant without slowing your rollout.

Preparing to launch in Romania?

Connect to e-Factura through Tradeshift and start your operations fully compliant, fully integrated, and ready to grow. Book a demo today.