E-Invoicing compliance. Seamless efficiency, global coverage

Tradeshift’s Business Firewall serves as an automated compliance layer for financial transactions.

It automatically verifies incoming financial documents, such as invoices and credit notes, against a bespoke set of rules configured by the recipient organisation.

These rules can be tailored to align with the organisation’s internal control requirements and procurement policies.

Documents that do not comply with these established rules are automatically blocked from progressing further in the system, and the supplier is prompted to amend the document accordingly.

It’s a way to automate checks and avoid problems before they happen, saving time and effort for everyone involved.

Tradeshift is designed for a smooth and straightforward setup. Here’s how we make it easy:

• Intuitive interface: Our platform has a modern and user-friendly interface that’s easy to navigate and configure.
• Guided onboarding: Our team provides personalised support throughout onboarding, ensuring a seamless transition.
• Automated setup: We handle the initial account setup and configuration, including setting up data validation rules to minimise errors.
• Minimal disruption: We work with you to create a custom implementation plan that fits your existing AP workflow, minimising disruptions to your operations.
• Supplier onboarding support: We assist in connecting and onboarding your suppliers, making it easy for them to start sending invoices digitally. Our “First Invoice Onboarding” feature lets suppliers begin the process by sending a PDF invoice to a dedicated email address.
• Dedicated support: Our supplier onboarding team and technical experts are available to answer questions and provide support throughout the process.
• Ongoing resources: Once you’re set up, you’ll have access to Tradeshift University for training and development and 365-day support for any questions or issues that may arise.

With Tradeshift, you can get started with AP automation quickly and easily, with minimal disruption to your business.

Tradeshift ScanIO is an application that allows you to receive invoices, credit notes, and other business documents from your suppliers through various channels, including scanning partners and value-added networks (VANs).

It seamlessly integrates these documents into the Tradeshift platform for efficient processing and management of your procurement transactions.

Key features:

• Multiple source support: ScanIO supports documents from traditional VANs (Peppol, NEMHANDEL, etc.), scanning partners, and BPO partners.
• TS:UBL format: The app accepts TS:UBL documents. Babelway or other interoperability partners handle conversions from different formats.
• Validation and correction: ScanIO validates documents and allows manual correction of errors.
• Internal collaboration: Facilitates collaboration between teams for efficient document processing.

In short, ScanIO simplifies the integration of business documents into Tradeshift, optimising your procurement transaction management.

We want to make submitting invoices through Tradeshift as simple and seamless as possible for suppliers, regardless of their size or technical capabilities.So we’ve designed the platform to accommodate a variety of different invoice submission methods that will help you reach your digitalisation goals quickly:

1. Email and paper: Tradeshift Invoice Entry is a fully managed service where we act as your invoice entry team. Invoices sent to us as PDFs are digitised with high accuracy and input into your system. We can also integrate and process invoices from your existing digital mailroom or scanning service through ScanIO.
2. WebUI: Suppliers sending a very limited number of invoices can use this free tool to quickly flip purchase orders into compliant e-invoices, or manually input invoices on their own.
3. PDF 2 XML: Great for suppliers sending you more than 300 PDF-attached emails annually. Suppliers send their documents to a dedicated email address while you get the benefits of a fully digital invoice straight into your system.
4. Connectors: Suppliers with smaller backend systems e.g Sage, Quickbooks, MS Dynamics, Tradeshift offers its own pre-built connectors through Tradeshift Link, our proprietary middleware.
5. Direct integration: We offer a full integration service with any ERP for your most strategic/high-volume suppliers.

The Tradeshift platform is specifically engineered to help businesses streamline and automate the complexity of complying with an ever-expanding list of country-specific e-invoicing mandates and clearance (CTC) regulations.

Today, we support e-invoices in over 70 countries and 12 Clearance Countries. (Check out our compliance map to see the complete list of countries we support.)
Tradeshift has a proven process for delivering compliance, including meeting the complex needs of many countries adopting clearance models.

Tradeshift acquired Babelway in 2018, a leading cloud integration platform that underpins its customers’ integration and messaging needs. This acquisition provides the framework for Tradeshift to accelerate the rollout of new clearance needs.

Non-compliance with regulations comes with the potential of significant business and financial harm, including:

• Administrative fines
• Legal sanctions
• Protracted audits
• Loss of VAT rights
• Trading partner audits

The business risk of non-compliance goes beyond the threat of potential financial penalties.

Businesses that fail to take a proactive approach to deploying compliant solutions risk falling behind competitors whose ability to optimise workflows and avoid transaction delays will leave them in a prime position to win business.

A lack of systems and expertise to streamline compliance requirements can also prove a significant drain on internal resources, pushing the focus away from core business activities and innovation.

Tradeshift’s Document Manager is a central feature that helps you keep track of all your e-invoices once they are received.

It displays all documents sent and received via the Tradeshift platform, offering a comprehensive overview that includes document types, amounts, issue dates, and other relevant details.

The document list can be customised to show the information most relevant to you, and you can save frequently used filters for quicker access in the future.

Tradeshift’s advanced archiving capabilities allow for secure storage, making it simple to retrieve and manage your invoices for future reference.

Tradeshift maintains all documents and associated information for existing accounts for at least 10 years.

Companies can export data in three primary ways: CSV from the UI, from a Private Data Lake, or by integrating into our native APIs.

For countries where legal archiving is a requirement, we have pre-built integrations with 3rd party providers that meet the local requirements.

Tradeshift considers the customer data entrusted to us to be the lifeblood of our operations. We have built the platform and associated processes to reflect the critical nature of the documents and records we store and process.

As a baseline, we are audited against the major standards for information security, confidentiality and integrity – ISO 27001, SOC 1, SOC 2 and ISAE 3402.

Additionally, we have dedicated security and compliance teams to secure the infrastructure and ensure that platform components are designed and operated securely and consistently.

Our internal security programs heavily emphasise continuous improvement and defence in depth.

We are constantly looking for new ways to add additional layers of protection and detection capabilities across the platform, ensuring that our security posture meets the most stringent needs of even our regulated customers.