Poland e-invoicing mandate: Why Tradeshift is your compliance partner for Poland, and beyond

Poland’s mandatory B2B e-invoicing framework (KSeF) is moving from preparation to execution. For many organizations, the technical project is close to completion. But in practice, the real questions often start after go-live: about scalability, resilience, data quality, and how well today’s solution will support tomorrow’s regulatory landscape.

This is where e-invoicing stops being a local tax initiative and becomes a long-term platform decision, and where Tradeshift positions itself as the right partner for Poland, and for what comes next.

Check out our previous article about Poland for more information on the mandate requirements.

Poland is live on February 1st — how will things look like then?

With KSeF, Poland introduces a clearance-based model (similar to Romania in 2024 and France starting September 2026), in which invoices must be issued in a structured XML format and validated by the tax authority before being legally recognized.

From go-live, this means that:

Invoices are no longer just accounting documents. They become real-time compliance objects, directly dependent on the availability and performance of your e-invoicing infrastructure.

In practical terms, organizations will need to manage:

• Continuous connectivity with the tax authority platform
  
• Validation, rejection handling, and resubmission processes
  
• Legal archiving and audit readiness under Polish requirements
  
• Increased data consistency and control, driven by structured formats

For many businesses, this is also the first concrete experience of what the European CTC model looks like in practice. And it rarely stays limited to one country. ViDA and parallel national initiatives across Europe are making this approach the new normal.

Poland is not an isolated mandate. It is part of a broader regulatory trajectory.

Why choose Tradeshift for e-Invoicing compliance?

Once the immediate compliance milestone is reached, a different set of priorities usually emerges.

Not “Are we compliant today?” but:

• Can this solution evolve as regulations change?
  
• Can we reuse the same platform for other countries without restarting the project?
  
• Can Finance and IT work with consistent processes and data, instead of fragmented local setups?

Tradeshift is designed with this reality in mind.

It supports Polish KSeF requirements, while embedding them into a broader global compliance framework. This allows organizations to manage Poland as part of a single, coherent e-invoicing strategy, rather than as a standalone implementation.

More importantly, the platform is built for continuous regulatory change. As mandates evolve, formats change, and reporting models expand, compliance remains aligned without repeated re-implementation cycles.

This matters particularly for companies that are:

• Replatforming after an initial KSeF implementation
  
• Entering or expanding in the Polish market
  
• Preparing for ViDA and future CTC models
  
• Standardizing AP and e-invoicing globally

And because compliance is only one part of the picture, Tradeshift also connects e-invoicing with broader AP automation: structured data, validation, intelligent processing, end-to-end visibility, and generative and agentic AI-powered analytics rather than isolated regulatory workflows.

To learn more about the latest e-Invoicing compliance changes, check out our compliance blog.

With mandatory e-invoicing coming to Poland  you have to make sure your invoicing systems, workflows, and teams are ready for a new digital reality. If you’re still running manual processes or relying on PDFs, now’s the time to modernize. Get ahead of the curve, avoid last-minute scrambles, and position your business to run smoother under the new mandate.

What comes after go-live matters most

E-invoicing is becoming a permanent layer of the financial infrastructure, not just a series of local projects.

Tradeshift is a flexible, global e-invoicing compliance platform for both inbound and outbound, available in 26 languages. Beyond aligning businesses with regulatory mandates, its AI capabilities make it a powerful Accounts Payable platform and a long-term choice for finance and tax teams.

We currently offer compliance-as-a-service in 70 countries, streamlining tax clearance in 12 and e-Invoicing in others. Our support extends to countries with B2B e-Invoicing or tax clearance mandates, including France, Germany, Spain, Belgium, and Australia, with plans to expand into other EMEA countries. We continuously monitor global regulations to update our roadmap and maintain compliance excellence.

Among our compliance strengths, we have been a certified Peppol Access Point provider since 2014, we offer unique cross-zone fapiao e-Invoicing in China, and we were among the first registered approved platforms to receive the permanent registration (plateforme agréée immatriculée définitivement) in France.